Company: Link Technologies
Case No: L12983. Project: 15.10: LinkSOFT Version 15.10
Logged By: Sanjay (Link Technologies) on 05 Dec 2023 05:31PM
Priority: High
Product: Payroll & HR
Group: Software Defect
Time Taken: 12.00 (Weight: 1.00)
Assigned To: Sanjay (Link Technologies)
Circulation: Sanjay, Vineshwar Prasad
Resolve By: Monday, 18 December 2023 04:26 PM [352 days since logged date]
Status: Closed
Subject: An employee from Company 1 cannot apply for the vacancy in Company 2
Summary:    
1. Problem Details

An employee from Company 1 cannot apply for the vacancy in Company 2

They get the below error
Cannot create "Recruitment Applicant Profile" as the "User" already exists in this company. Company Code: 1001, Username: test001, Employee Code: TEST001

2. Error Message (screenshot of the error)

Cannot create "Recruitment Applicant Profile" as the user already exists in the company.

3. Environment Details
  1. Version - 15.10.231129.GA
Audit Notes:Edited by sanjay on 18/12/23 11:05. Edited by sanjay on 08/12/23 14:25. Edited by sanjay on 08/12/23 14:25. 
01 Dec 202305:32PM Comment 1 by Vineshwar Prasad (Edge Business Solutions) Assigned To: Vineshwar Prasad (Edge Business Solutions) Followup Date: 05-12-2023 05:28 PM Time Taken: 1.00 Notes: ETC extended from: 01/12/2023 to 05/12/2023
Bula Team,

The following test has been done;
  1. Created Employee in Company 1001
    1. Employee ID: TEST001
  2. Login to Company 1001
  3. Click on the menu "Recruitment -> Vacancy Applications" - loads successfully
  4. Login to Company 1002
  5. Click on the menu "Recruitment -> Vacancy Applications" - an error message appears

Environment details;

  1. URL - https://www.linktechnologies.com.au/LinkSOFT-FijianHoldings
  2. Version - 15.10.231129.GA

We will get our technical team to diagnose further and advise.

Regards
Vineshwar Prasad


05 Dec 202305:31PM Comment 2 by Sanjay (Link Technologies) Case L12983 added to project 15.10
05 Dec 202305:33PM Comment 3 by Sanjay (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 05-12-2023 11:31 PM Time Taken: 6.00 Notes: ETC extended from: 05/12/2023 to 05/12/2023

We have resolved the issue of the error in version 15.10.231205.

Further testing will be done over the next few days to ensure all areas of RM are compliant.


07 Dec 202302:39PM Comment 4 by Vineshwar Prasad (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 07-12-2023 08:34 PM Time Taken: 1.00 Notes: Edited by sanjay on 08/12/23 14:25. ETC extended from: 05/12/2023 to 07/12/2023
The below error appears when we log in to Company 1002 and click on "Recruitment -> Vacancy Applications"

Image 1: Error Message
Conversion failed from String to Unique Identifier

07 Dec 202302:43PM Comment 5 by Sanjay (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 07-12-2023 08:38 PM Time Taken: 2.00 Notes: ETC extended from: 07/12/2023 to 07/12/2023

The current design links the Employee to the User account; therefore, we are getting errors when an Employee uses their "user profile" to apply for a vacancy in another company. 

The workaround is to ask employees to create a new User Profile for applying for vacancies in other companies. 

The development team will look at changing the design to ignore the "Employee Context" until the employee is ready to be "employed" in another company. 

We will have to consider how to map a user account to Multiple Employees since in this scenario, a User Profile can now be linked to multiple employees.


08 Dec 202312:02PM Comment 6 by Sanjay (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 15-12-2023 04:39 PM Notes: Edited by sanjay on 08/12/23 14:24. ETC extended from: 07/12/2023 to 15/12/2023
PART A - Development work for this case has been completed.

1. The change will be available in version: 15.10.231208

2. The following changes were made (Include Database object names, Program classes, and any other relevant information):

  1. Added change to allow Employees to become an Applicant in another company on the same database.
  2. When the Employee logs in to apply for a position, the "Applicant Details" get copied from the "Employee Profile"

3. Affected Areas:

  1. Recruitment Management - Employee Applies for a vacancy in another company

4. The issue was caused by:

  1. Design Change

5. Other Relevant Notes: 
6. Next Step (Review and System Test (Developer) -> UAT (Quality) -> Documentation): UAT


13 Dec 202309:15AM Comment 7 by Vineshwar Prasad (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 13-12-2023 03:07 PM Time Taken: 1.00
The following tests were performed:

Test Setup Instructions:
  1. An Employee should be able to apply for a Vacancy in any Company
  2. A User should be able to apply for a Vacancy in any Company
Table 1 - Test Results
NoTest CaseExpected ResultPass/FailComments
1Created Employee 1 in Company 1001

Pass

2Employee 1 can apply for Vacancy in Company 1001

Pass

3Employee 1 can apply for Vacancy in Company 1002

Pass

4Created Recruitment User in Company 1001

Pass

5User 1 can apply for Vacancy in Company 1001

Pass

6
User 1 can apply for Vacancy in Company 1002

Pass

Environment Details

  1. OS version: Win11
  2. Application version: 15.10.231208.GA
  3. Setup on:
    1. Server: LinkAD
    2. Database: LinkSOFT-FijianHoldings
    3. LinkSOFT URL: https://www.linktechnologies.com.au/LinkSOFT-FijianHoldings
  4. Login Details: Standard username and password for user "admin"

Next Step: Review


18 Dec 202310:26AM Comment 8 by Sanjay (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 18-12-2023 04:26 PM Time Taken: 1.00 Notes: ETC extended from: 15/12/2023 to 18/12/2023
Thanks Vineshwar

If you have any queries regarding this support incident, please email admin@linktechnologies.com.au and include the Case No: L12983 in the subject line of all emails regarding this issue.

Document size: 12.9 KB
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