Company: Link Technologies
Case No: L13109. Project: 15.60: LinkSOFT Version 15.60
Logged By: Sanjay (Link Technologies) on 06 Feb 2025 03:32PM
Priority: Low
Product: Payroll & HR
Group: Support
Time Taken: 21.00 (Weight: 40.00)
Assigned To: Development
Circulation: Development, Sanjay, Sitla, Vineet, Vineshwar Prasad
Resolve By: Thursday, 13 February 2025 07:14 PM [73 days since logged date]
Status: Closed
Subject: Leave Adjustments Validations to prevent users from making adjustment mistakes
Summary:    

Add the following Leave Adjustments Validations to prevent users from making adjustment mistakes:

  1. Do not allow Leave adjustments for Leave codes that are not in the "Current Leave Allocation" form
  2. Do not allow "Void" of leave codes that have Negative Balances. Only allow Void of Zero Balance codes
Audit Notes:Edited by sanjay on 17/02/25 14:24. Edited by sanjay on 06/02/25 15:32. 
06 Feb 202507:17PM Comment 1 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 13-02-2025 07:14 PM Time Taken: 8.00 Notes: Edited by sanjay on 07/02/25 12:11. ETC extended from: 06/02/2025 to 13/02/2025
PART A - Development work for this case has been completed.

1. The change will be available in version: 15.60, 15.51.250207

2. The following changes were made (Include Database object names, Program classes, and any other relevant information):

  1. Added the following validations on "Adjustment Approve"
    1. Adjustment does not take the Hours to Negative
    2. Adjustments can only be performed if the Employee has a Leave Allocation in the "Pay Control" year (Pay Control ~> Financial Year)
  2. When validations fail, we change the status to "Failed" and mark the entry in RED
  3. Log entry is created with failure details
  4. User can then EDIT and make necessary changes

3. Affected Areas:

  1. Approve Leave Adjustments

4. The issue was caused by:

  1. Enhancement

5. Other Relevant Notes: 
6. Next Step (Review and System Test (Developer) -> UAT (Quality) -> Documentation): UAT


07 Feb 202502:20PM Comment 2 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 13-02-2025 02:16 PM Time Taken: 12.00
PART A - Development work for this case has been completed.

1. The change will be available in version: 15.60 and 15.51.250207

2. The following changes were made (Include Database object names, Program classes, and any other relevant information):

  1. Changed Leave Allocation VOID function as follows:
    1. When the leave Balance is ZERO AND there are no transactions, we allow the leave code to be DELETED.  
    2. If there are Transactions for a Leave Code, and the Balances are Zero, we allow the user to VOID the leave code.
    3. We do not allow VOID if there are balances on the leave code. Previously we allowed VOID if the balance was less than zero

3. Affected Areas:

  1. Leave Allocation - VOID function

4. The issue was caused by:

  1. Added validations to Leave VOID function

5. Other Relevant Notes: 
6. Next Step (Review and System Test (Developer) -> UAT (Quality) -> Documentation): REVIEW and UAT


13 Feb 202501:36PM Comment 3 by Sitla (Edge Business Solutions) Assigned To: Development Followup Date: 20-02-2025 11:24 AM Notes: Edited by sitla on 13/02/25 17:45. Edited by sitla on 13/02/25 17:42. 
The following tests were performed:

Test Setup Instructions:
  1. Standard Demo Environment 
Table 1 - Test Results

No

Test Case

Expected Result

Pass/Fail

Comments

1

Adjustment does not take the Hours to Negative

Failed

Pass

Company 1003 - Employee GAL001

2

Adjustments can only be performed if the Employee has a Leave Allocation in the "Pay Control" year (Pay Control ~> Financial Year)

Failed

Pass

Company 1003 - Employee GAL001

3

When validations fail, we change the status to "Failed" and mark the entry in RED

The line changed to red

Pass

Company 1003 - Employee GAL001

4

A log entry is created with failure details

Log Message: Leave Entry is invalid. Check Employee "Current Leave Allocation" for this leave code. Leave Adjustment Date: 13/02/2025, Current Year: 2022 Employee Code: GAL001, Leave Code: AL2, CompanyID: 1003

Pass

Company 1003 - Employee GAL001
Enhance the Log Message as the current one doesn't explain what the issue is.

5

User can then EDIT and make necessary changes

Able to edit

Pass

Company 1003 - Employee GAL001

6

When the leave Balance is ZERO (on all columns-Priveldge, Brought Forward, Accrued, Taken) AND there are no transactions, we allow the leave code to be DELETED.  

Pass

Company 1003 - Employee GAl004
Allocated leave and manually changed all columns to zero

7

If there are Transactions for a Leave Code, and the Balances are Zero(on all columns-Priveldge, Brought Forward, Accrued, Taken), we allow the user to VOID the leave code.


Pass

Company 1003 - Employee GAL003

8

We do not allow VOID if there are balances on the leave code. Previously we allowed VOID if the balance was less than zero

Cannot Void

Pass

Company 1003 - Employee GAL003

Environment Details

  1. OS version: Win11
  2. Application version:15.51.250212GA
  3. Setup on:
    1. LinkSOFT URL: https://linktechnologies.com.au/DEMO-LinkSOFT-EDGE
  4. Login Details: Standard username and password for user "admin"

Next Step: Closure


25 Feb 202501:51PM Comment 4 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 28-02-2025 01:50 PM Time Taken: 1.00
Thanks Sitla

If you have any queries regarding this support incident, please email admin@linktechnologies.com.au and include the Case No: L13109 in the subject line of all emails regarding this issue.

Document size: 21.7 KB
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