GL Journal View 

GL Journal  View records all journals integrated in the FMIS database.

Journals are created for the following transaction:

  1. Stock Take. Users are required to post the stock take from "Post Adjustments from FMIS" (menu 520-2).
  2. Inventory Adjustments. Users are required to post the adjustments from "Post Adjustments from FMIS" (menu 520-2).
  3. Purchasing. Journals are not created for purchase of MISC items. Users are required to post the purchases from "Post to Accounts Payable" (menu 577).
  4. Shift Variance. A journal will be created when a shift is closed with a variance.
  5. Cash In and Cash Out.

Process

  1. Enable process "SYS009" - Perform all integration tasks. This includes General Ledger Journal, Sales Order and Creditor Invoice.

Notes

  1. Journals successfully created in the FMIS are marked as "Completed". Refer to Figure 1.
    1. Completed entries include the "FMIS Ref". FMIS Ref number is the reference from the FMIS database.
  2. Journals that are not created are marked as "Invalid". Refer to Figure 2.
    1. Users can verify the cause of invalid entries in the "Notes" section.
    2. Users can edit the " Posting Date" and "GL Account".
  3. Users can edit and send invalid entries via "Process Invalid Entries".Refer to Figure 3.

Figure 1 : Completed Journals

   

Figure 2: Editing Invalid Entries based on Notes

Figure 3: Processing Invalid Entries