List of processes and its functionalities:

Process Code	Description	Default Frequency
ESS001	Create "Public Holiday Entitled" time entries for employees marked as "Timesheet". Process Rules Rule Code Description Value Caption Default Value ESS001-01 Employee has worked or has paid leave a day before public holiday. If the configuration is set to "Yes", system will validate if the employee has worked hours or has a leave application for the day before the Public Holiday date. Public Holiday will only be created if the hours or leave exist. If the configuration is set to "No", Public Holiday will be created without any validation. Y ESS001-02 Employee has worked or has paid leave a day after public holiday If the configuration is set to "Yes", system will validate if the employee has worked hours or has a leave application for the day after the Public Holiday date. Public Holiday will only be created  if the hours or leave exist.If the configuration is set to "No", Public Holiday will be created without any validation. Y UseThisHours Number of hours to create "public holiday entitled" entry if shift hours is not used. Number of Hours 0 TimeEntryStatus Time entry status (Submitted/Approved). Public Holiday is created as a Time Entry in ESS, user can define the status of the entry to be "Submitted" or "Approved". Submitted UseShiftHours Use Shift Hours (Y/N) If "Useshifthours" is set to "Yes", Public Holiday will be created with defined shift hours. If "Useshifthours" is set to "No", users can enter specific hours to pay for a Public Holiday. N Notes This process will perform the following checks before creating the Public Holiday entries "Worked Hours" check: Time entry with a status "Submitted","Approved","Processed","Approval In Progress" Timesheet with "Normal" + "Time Half" + "Double Time" + "Holiday" hours greater than zero "Leave Application" check: Leave transaction with "Hours taken" greater than zero Leave status is either "Approved" or "Taken" Leave is not a "Leave without Pay" Leave is not sold This processes checks the roster for an employee. If a roster for the day is not found, then default employee shift is used to compute "Public Holiday" hours. The following entries are created automatically: A Customer Record is created (If it doesn't already exist) as  the Company name defined in the menu "Global Administration ~> Company" A Project is Created with the Description "Time Entry" The following Activities are created: "Normal Hours" Paycode: "ANHRS" "Time & Half Hours" Paycode: "ADHLF" "Double Time Hours" Paycode: "ADTIM" "Public Holiday Hours" Paycode: "APHOL" "Non-Taxable Allowance" Paycode: "EALLOW" "Taxable Allowance" Paycode: "BALLOW" "Time & Helf Hours" Paycode: "ADHLF The Project in 4.2 above is allocated to the Customer in 4.1 The Activities in 4.3 are allocated to the Project in 4.2	Every Day
ESS003	Send Consultant Schedule by Day alert from data entered in the time entries (Days before and after are configured in rules). Employees must have a utilization percentage entered in menu "Employee Profile -> Employee Maintenance -> Additional Fields -> Utilization %" Process Rules Rule Code Description Value Caption Default Value ESS003.DaysBefore Number of days before today to include in the alert 4 ESS003.DaysAfter Number of days after today to include in the alert 10 Notes Email alert is sent to the employee and time entry approver for the employee. Email address is validated from "Employee Profile"	Every Day
ESS004	Send Consultant Schedule by Month alert from data entered in the time entries (current month to 15th day in next month). Employees must have a utilization percentage entered in menu "Employee Profile -> Employee Maintenance -> Additional Fields -> Utilization %"	Every Day
ESS005	Send Employee Contract Expiry alert Process Rules Rule Code Description Value Caption Default Value contract_reminder_days Days to send contract expiry alert before expiry date Users can define the number of days before the contract expiry alert is sent. For example, if the configuration is 3 and the contract expiry date is 06/01/2018, alert will be sent on 03/01/2018 Days 0 contract_expiry_reportto Send contract expiry alert to reporting manager (Y/N) If the configuration is set to "Yes" contract expiry alert will be sent Managers to whom employees report. "Report To" is depicted from the Position of the employee. If the configuration is set to "No", alert will only be sent to email addresses defined in the process. Edit the Process to add the "To","CC" and "BCC" email addresses. Y Notes Configure the HR email address in the Process.	Every Day
ESS008	Create leave transactions for invalid time entries Process Rules Rule Code Description Value Caption Default Value Leave.CreateInvalidTime.StartDate Start date for checking invalid time entries Rules for Leave Creation Start Date 2015-01-01	Every Day
ESS009	Send employee retirement alert Process Rules Rule Code Description Value Caption Default Value EmployeeRetirement.RetirementAge Retirement Age in years Years 55 EmployeeRetirement.RetirementDays Retirement Days Users can define the number of days before the retirement alert is sent. For example, if the configuration is 3 and the retirement date is 06/01/2018, alert will be sent on 03/01/2018 Days 30 EmployeeRetirement.RetirementDaysType Send alert before retirement days (Y/N) Y Send alert to employee  Send alert to employee (Y/N)   N Notes Email notification is sent to the employee and the "To","CC" and "BCC" email addresses configured for the process. Configure the HR email address in the Process.	Every Day
ESS010	Send employee birthday alert Process Rules Rule Code Description Value Caption Default Value Mail_Bday_message Birthday email message   Happy Birthday.	Every Day
ESS011	Send employee's dependant birthday alert	Every Day
ESS012	Send employee start date anniversary alert	Every Day
ESS013	Send employee performance review alert Process Rules Rule Code Description Value Caption Default Value review_reminder_days Review expiry reminder days Enter the "Days" before which the Performance review alert should be sent.For example, if the configuration is 3 and the performance review date is 06/01/2018, alert will be sent on 03/01/2018. Review date is sent on menu "Employee Maintenance". Days 30	Every Day
ESS014	Send employee probation review alert Process Rules Rule Code Description Value Caption Default Value probation_reminder_days Probation Reminder Days Users can define the number of days before the probation expiry alert is sent. For example, if the configuration is 3 and the probation end date is 06/01/2018, alert will be sent on 03/01/2018 Days 100 EmployeeProbation.ProbationDaysType Send alert before probation days (Y/N) If the configuration is set to "Yes" , an alert will be sent before probation expiry. Y probation_expiry_reportto Send probation expiry alert to Reports To (Y/N) If the configuration is set to "Yes" contract expiry alert will be sent Managers to whom employees report. "Report To" is depicted from the Position of the employee.If the configuration is set to "No", alert will sent to email addresses defined in the process. Edit the Process to add the "To","CC" and "BCC" email addresses. Y	Every Day
ESS015	Generate position points. Position points are maintained in menu "Payroll & HR Maintenance -> Position Maintenance".	Every Minute
ESS016	Missing Time/Leave Entry – Consolidated Missing Entry is when an employee does not have a time or leave entry for a day. This alert is generated for employees that are "Active" and "Full Time" Process Rules Rule Code Description Value Caption Default Value MissingTime.DurationType Duration type for Time Entry (V=Value entered in duration, C=Value computed from start and end time) V=Value,C=Computed C MissingTime.CheckDays.Before Number of days to check missing time/leave entries before Days 42 MissingTime.CheckDays.After Number of days to check missing time/leave entries after Days 7	Every Day
ESS017	Missing Time/Leave Entry – Individual Missing Entry is when an employee does not have a time or leave entry for a day. This alert is generated for employees that are "Active" and "Full Time". Process Rules Rule Code Description Value Caption Default Value MissingTime.DurationType Duration type for Time Entry (V=Value entered in duration, C=Value computed from start and end time) V=Value,C=Computed C MissingTime.CheckDays.Before Number of days to check missing time/leave entries before Days 42 MissingTime.CheckDays.After Number of days to check missing time/leave entries after Days 7	Every Day
ESS018	Calculate performance appraisal scores for KPI's that are using a script.	Every Minute
ESS019	Staff Hours Alert. Employees must have a utilization percentage entered in menu "Employee Profile -> Employee Maintenance -> Additional Fields -> Utilization %".	Every Day
ESS020	Pending Leave Approval Alert	Every Day
ESS021	TNA Timesheet Import Process Process Rules Rule Code Description Value Caption Default Value Enable Manual Recompute Timesheet data will be recomputed when this flag is enabled   N TimesheetImport.ArchiveRecordsDays Timesheet data will be recomputed when this flag is enabled  Days 9999	Every 10 Minutes
ESS025	Forfeit leave for [Leave Type] when "leave balance" age is greater than [N] months Process Rules Rule Code Description Value Caption Default Value ESS025-02 Age in Months   13 ESS025-01 Leave Type   ALIEU	Start of Day
ESS028	Leave Exceeding Balance Alert Process Rules Rule Code Description Value Caption Default Value ESS028-ExceedingHours Exceeding Hours   80	Start of Day
ESS030	Employee Licence Expiry Alert. Configure the process rules before enabling this alert. Process Rules Rule Code Description Value Caption Default Value ESS030-ExpiryDays Number of days before licence expiry Days 7 ESS030-Employee Send an alert to each employee with their licences that is expiring. This email is sent to the employee email address. Email addresses configured in this "process" and "document template" is not used.   Y ESS030-Consolidated Send a consolidated alert showing all employee licences that is expiring. This email is sent to email addresses configured in this "process" and the "document template".   Y	Start of Day
ESS031	Performance Appraisal Employee Reminder Alert	Start of Day
ESS032	Performance Appraisal Manager Reminder Alert	Start of Day
ESS033	Performance Appraisal On Hold Alert	Start of Day
ESS034	Performance Appraisal Automatic Employee Submission after [N] Days. Configure the process rules before enabling this process. Process Rules Rule Code Description Value Caption Default Value ESS034-NDays Number of [N] Days from "appraisal date" after which the system will automatically submit the employee scores. Days 7	Start of Day
ESS035	Payroll & HR - Apply effective date changes. Refer to the rules for the areas affected. Process Rules Rule Code Description Value Caption Default Value ESS035-GradeHistory Apply effective date changes for menu "Employee Profile -> Employee Maintenance -> Grade History"   Y ESS035-PayRates Apply effective date changes for menu "Employee Profile -> Employee Maintenance -> Pay Rates"   Y ESS035-PositionHistory Apply effective date changes for menu "Employee Profile -> Employee Maintenance -> Position History"   Y	Start of Day