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 Link Technologies - LinkSOFT Documentation 
Help > Link Web Applications Portal > Inventory >
Supplier Maintenance
Supplier Maintenance is used to create and manage supplier details and supplier quotes . 

Supplier quote is a quotation provided by the supplier specifying the cost of goods for a specific period. Valid supplier cost is used for purchasing.

Reports

  1. Supplier Listing Report
  2. Supplier Quote Listing

Steps to create a Supplier:

  1. Click on the "Green Plus Sign". This will open the "Edit Form".
  2. Enter below details
    1. Code - Enter a code which can be a set of alphanumeric values to uniquely identify each supplier.
    2. Description - Enter the detailed name of the supplier.
    3. Tax ID - Enter the "Tax Identification Number" of the supplier.
    4. Physical Address 1 to 3 - Enter the physical location of the supplier.
    5. City - Select the city of the supplier. City is maintained under "Linkweb - Company Administration - Dropdowns - City".
    6. Post Code - Enter the postcode or zip code for the supplier.
    7. Postal Address 1 to 3 - Enter the postal address of the supplier.
    8. Currency - Select the operating currency for the supplier. Currency list is maintained under "Linkweb - Global Administration - Currency" .
    9. Attention Name - Enter name of the person in authority for controlling the transaction of the accounts.
    10. Attention Phone - Enter the phone number.
    11. Contact Name - Enter the name of the contact person. 
    12. Contact Phone - Enter the phone number.
    13. Office Phone -  Enter the office phone of the supplier.
    14. Mobile Phone - Enter the mobile phone of the supplier.
    15. Fax - Enter the fax number of the supplier.
    16. Email - Enter the email address of the supplier.
    17. Notes  - This is an open text field, users can enter desired content.
    18. Default - Tick the "Check Box", to mark it as default. Users can mark a supplier as default whereby if a user creates an inventory and does not select the supplier, the item will be created with the default supplier.
    19. Void - Void records will be "Disabled" and will not appear in any lookups . Edit the record and "UN-tick" void to activate a record.
    20. Save. Click on the "Floppy Icon".
  3. Click on the "Grey Arrow" to expand into details:
    1. Click on the "Green Plus Sign". This will open the "Edit Form".
    2. Enter below details
      1. Code - Enter a code which can be a set of alphanumeric values to uniquely identify each Tax label.
      2. Description - Enter the detailed description of the tax.
      3. Amount - Enter the tax rate or value.
      4. Save. Click on the "Floppy Icon".

Steps to update Supplier Quote:

  1. Click on the "Grey Arrow" next to the  supplier. This will expand the details.
  2. Click on the "Supplier Quotes" tab.
  3. Click on the "Green Plus Sign". This will open the "Edit Form".
  4. Enter below details:
    1. Product Code - Select the product from the list. Products are maintained under "Linkweb - Inventory - Product Master".
    2. UOM - Select the UOM from the list. Products are maintained under "Linkweb - Inventory - Unit of Measure".
    3. SKU - Enter the supplier code provided by the supplier.
    4. Quantity - Enter the quote quantity.
    5. Cost - Enter the quote cost
    6. FOC Quantity - Enter "Free of Charge"quantity supplied on the quotation
    7. Valid From - Valid To - Enter the dates the quote is valid for.
    8. Save. Click on the "Floppy Icon".

Figure 1: Supplier Maintenance