Configuration & Setup

The following configurations needs to be reviewed before implementing recruitment management:

1. Document Templates

Template Name Available Tags Sample Layout

HRM Vacancy Application Rejected
{@ApplicantName} - Applicant's Name
{@CompanyName} - Company Name
{@CompanyPhone} - Company Phone
{@CompanyEmail} - Company Email
{@PositionDescription} - Position Description
{@InterviewDate} - Interview Date
Dear {@ApplicantName}

Thank you for your application for the above position. We regret to inform you that your application has not been successful.

We would like to thank you for your interest in {@CompanyName}.

Yours sincerely,
Human Resource Office
{@CompanyName}

HRM Vacancy Application Shortlisted
{@ApplicantName} - Applicant's Name
{@CompanyName} - Company Name
{@CompanyPhone} - Company Phone
{@CompanyEmail} - Company Email
{@PositionDescription} - Position Description
{@InterviewDate} - Interview Date
Dear {@ApplicantName}

You have been shortlisted for the position of {@PositionDescription}. Your interview date is on {@InterviewDate}.

Please contact the Human Resource's office if you have any queries.

Yours sincerely,
Human Resource Office
{@CompanyName}
Phone: {@CompanyPhone}
Email: {@CompanyEmail}

2. Configurations

Rule Code Description Value Caption Default Value

hrm.alert.VacancyAdverstisement.enable Send an email alert for "Vacancy Advertisement" when an "Advertisement" is created. This alert is sent to all active employees. N

next_adv_code Next Vacancy Advertisement Code (Alphanumeric and/or : delimiter) ADV0001

next_app_code Next Applicant Code (Alphanumeric and/or : delimiter) A001

Vacancy.Application.Instructions Instructions shown on menu "Recruitment ~> Vacancy View". Below is a list of vacancies.
Use the "row expand" icon on the left to view more details.

Click the "Apply" option on the left side of each vacancy to apply for this position.

You can return to this screen at any time using the HOME menu option on the top left menu.

Vacancy.Education.Notes Instructions shown on menu "Recruitment ~> Vacancy Application ~> Education" tab Please enter your Education details.
Use the + icon below to add an entry
Use the edit icon below to change an entry
Use the X icon below to delete an entry

Vacancy.Experience.Notes Instructions shown on menu "Recruitment ~> Vacancy Application ~> Experience" tab Please enter your Experience details.
Use the + icon below to add an entry
Use the edit icon below to change an entry
Use the X icon below to delete an entry

Vacancy.Finish.Notes Instructions shown on menu "Recruitment ~> Vacancy Application ~> Finish" tab
Before you submit your application, please ensure that you have completed and attached all relevant information.

You can exit without submitting and return to this section at a later time.

If you have completed all sections, please tick the box "I Agree" below and submit the application.

Once you submit an application, you will not be able to make any changes.

Note: You must submit your application before the final close date of the vacancy

{Place terms and conditions link here}

Vacancy.PersonalInformation.Notes Instructions shown on menu "Recruitment ~> Vacancy Application ~> Personal Information" tab Please enter your personal details and save using the button below.

Vacancy.PositionRequirements.Notes Instructions shown on menu "Recruitment ~> Vacancy Application ~> Position Requirements" tab You must answer all questions before you can submit your application.
Use the edit icon below to answer each question. Select Yes/No and add notes as required.

Vacancy.Reference.Notes Instructions shown on menu "Recruitment ~> Vacancy Application ~> Reference" tab Please enter your Reference details.
Use the + icon below to add an entry
Use the edit icon below to change an entry
Use the X icon below to delete an entry

3. Role Maintenance

The role for "All Users" needs to be configured to allow for applicants to apply for vacancies. Refer to the table below for the required security access.

Code

Description

Active

Add

Edit

Delete

VA001

Vacancy Applications

X

X

X

X

VA005

My Application Status

X

BI001
Reports
X

FR002

Attachments security access
X

X
X
X

FR080 Notes security access X
X

X

X

FR083 Comments (detail section of notes) security access
X

X

X

X

FR500 Change Company X
AD005 Change Password X

4. Payroll & HR Maintenance

The following areas needs to be setup for Recruitment Management:

Template Name	Available Tags	Sample Layout
HRM Vacancy Application Rejected	{@ApplicantName} - Applicant's Name {@CompanyName} - Company Name {@CompanyPhone} - Company Phone {@CompanyEmail} - Company Email {@PositionDescription} - Position Description {@InterviewDate} - Interview Date	Dear {@ApplicantName} Thank you for your application for the above position. We regret to inform you that your application has not been successful. We would like to thank you for your interest in {@CompanyName}. Yours sincerely, Human Resource Office {@CompanyName}
HRM Vacancy Application Shortlisted	{@ApplicantName} - Applicant's Name {@CompanyName} - Company Name {@CompanyPhone} - Company Phone {@CompanyEmail} - Company Email {@PositionDescription} - Position Description {@InterviewDate} - Interview Date	Dear {@ApplicantName} You have been shortlisted for the position of {@PositionDescription}. Your interview date is on {@InterviewDate}. Please contact the Human Resource's office if you have any queries. Yours sincerely, Human Resource Office {@CompanyName} Phone: {@CompanyPhone} Email: {@CompanyEmail}

Rule Code	Description	Value Caption	Default Value
hrm.alert.VacancyAdverstisement.enable	Send an email alert for "Vacancy Advertisement" when an "Advertisement" is created. This alert is sent to all active employees.		N
next_adv_code	Next Vacancy Advertisement Code (Alphanumeric and/or : delimiter)		ADV0001
next_app_code	Next Applicant Code (Alphanumeric and/or : delimiter)		A001
Vacancy.Application.Instructions	Instructions shown on menu "Recruitment ~> Vacancy View".		Below is a list of vacancies. Use the "row expand" icon on the left to view more details. Click the "Apply" option on the left side of each vacancy to apply for this position. You can return to this screen at any time using the HOME menu option on the top left menu.
Vacancy.Education.Notes	Instructions shown on menu "Recruitment ~> Vacancy Application ~> Education" tab		Please enter your Education details. Use the + icon below to add an entry Use the edit icon below to change an entry Use the X icon below to delete an entry
Vacancy.Experience.Notes	Instructions shown on menu "Recruitment ~> Vacancy Application ~> Experience" tab		Please enter your Experience details. Use the + icon below to add an entry Use the edit icon below to change an entry Use the X icon below to delete an entry
Vacancy.Finish.Notes	Instructions shown on menu "Recruitment ~> Vacancy Application ~> Finish" tab		Before you submit your application, please ensure that you have completed and attached all relevant information. You can exit without submitting and return to this section at a later time. If you have completed all sections, please tick the box "I Agree" below and submit the application. Once you submit an application, you will not be able to make any changes. Note: You must submit your application before the final close date of the vacancy {Place terms and conditions link here}
Vacancy.PersonalInformation.Notes	Instructions shown on menu "Recruitment ~> Vacancy Application ~> Personal Information" tab		Please enter your personal details and save using the button below.
Vacancy.PositionRequirements.Notes	Instructions shown on menu "Recruitment ~> Vacancy Application ~> Position Requirements" tab		You must answer all questions before you can submit your application. Use the edit icon below to answer each question. Select Yes/No and add notes as required.
Vacancy.Reference.Notes	Instructions shown on menu "Recruitment ~> Vacancy Application ~> Reference" tab		Please enter your Reference details. Use the + icon below to add an entry Use the edit icon below to change an entry Use the X icon below to delete an entry

Code	Description	Active	Add	Edit	Delete
VA001	Vacancy Applications	X	X	X	X
VA005	My Application Status	X
BI001	Reports	X
FR002	Attachments security access	X	X	X	X
FR080	Notes security access	X	X	X	X
FR083	Comments (detail section of notes) security access	X	X	X	X
FR500	Change Company	X
AD005	Change Password	X