Recruitment, known as LinkRM, is a central Human Resource Management module that streamlines the entire hiring process, from vacancy advertising to candidate selection and onboarding. It provides an online platform for efficient management of vacancies and applicant data, proving invaluable for high-volume recruitment. This module integrates with other HR systems, assisting decision-makers in identifying, evaluating, and communicating with suitable candidates.

1. Configuration & Foundational Data: Essential setup includes defining document templates for applicant communications (e.g., rejection, shortlisting, with dynamic tags). It manages sequential codes for new advertisements and applicants, and leverages core HR master data like skills, qualifications, job descriptions, and position requirements.

2. Applicant Profile & Application Process: Detailed applicant profiles are automatically created online or manually added, covering personal details, qualifications, work experience, and references. The system prevents duplicate email registrations, removes closed vacancies from public view, and allows configurable mandatory fields (e.g., Education, Experience, Attachments) before application submission.

3. Vacancy Management & Communication: Managers can create and oversee job vacancies, defining positions, types, and interview details. This includes managing advertisement particulars (media, cost, closing dates) and facilitating automated notifications (shortlisted, rejected) via customisable templates. Selected applicants can be employed, which automatically generates their employee profiles.

4. Interviews & Performance Assessment: The module provides interview panel members with tools to assess applicants based on predefined position criteria. Members input ratings and justifications, and the system calculates an an "Panel Score" from multiple interviewers for objective evaluation. Vacancies are filtered by company, ensuring relevant access.

5. Reporting & Multi-Company Support: Offers various analytical reports, such as "Applicant Listing" and "Vacancy Applicant Listing," providing comprehensive insights. In multi-company environments, applicants can apply across different entities, with the system managing data prefilling for subsequent applications and ensuring appropriate panel member access. "Vacancy View" performance is continually improved.

Figure 1 - Process Overview