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 Link Technologies - LinkSOFT Documentation 
Help > Link Web Applications Portal > Human Resource Management > Employee Profile > Employee Pay Setup >
Allowances

Allowances is used to setup paycodes that will be paid in each pay. There are controls in place to specify when to stop the allowance.

The following functions are available:

  1. Configuration to Import Allowance in pay
  2. Setup Allowance

1. Configuration to Import Allowance in pay

To import allowances in pay, setup the configuration : "Payroll -> Payrun Type -> Include "Allowance" entries when creating a pay."

2. Setup Allowance 

  1. Assign security access to menu: "HR328-7 - Employee Pay Setup -> Allowances"
  2. Enter the following details:
      Field  Description
     Paycode  List of Paycodes filtered by "Paycode Types: Taxable Allowance, Tax Adjustment & Non-Taxable Allowance"
     Reference  Reference code to tag with the allowance.
     Cost Centre Cost Centre used when processing pay.
     Based On

     Allowances can be setup in two ways:

    1. Date - Uses the "Start Date" and "End Date" to setup the allowance. Once the "End Date" has reached, the allowance status will be closed.
    2. Value - Uses the "Total Amount" and "Amount Paid" to setup the allowance. Once the "Total Amount" has been paid, the allowance status will be closed.
     Start Date   When using "Date" option.  Date entered here is when the allowance is effective from.
     End Date  When using "Date" option. Date entered here is the end date. Once the "End Date" has reached, the allowance status will be closed.
     Total Amount  When using "Value" option. Amount entered here is the ceiling amount. Once this amount has been paid, the allowance status will be closed.
     Amount Per Pay  This is the dollar value of the allowance paid in each pay
     Amount Paid  This is a cumulative sum of the amount of allowance that has been paid.
     Status  The following statuses are available:
    1. Active - The allowance is valid and will be paid in the next pay.
    2. Closed - The record is closed and cannot be edited 
    3. Inactive - Users can mark an allowance as "Inactive" whereby the allowance will not flow into payroll.
    4. Hold - Users can mark an allowance as "Hold" whereby the allowance will not flow into payroll. Users can activate the allowance in the future.
     Notes  This is an open text field, users can enter desired content.

Figure 1: Employee Allowance