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Employee Profile

Overview
The Employee Profile serves as a comprehensive central hub within Human Resource Management, designed to effectively manage and display a wide array of details about each employee. It allows managers to create, view, and update employee records, while also providing employees with access to their personal and employment information, all governed by robust security controls. This module is essential for maintaining accurate historical data and supporting various HR functions.

Here are the key features and functionalities housed within the Employee Profile:

  1. Employee Maintenance : Used to create and manage employee profiles, including setting default values, configuring user accounts, and allowing changes to employee codes. The visibility of employees is based on access security, and tabs within this section can have individual security access controls.
  2. Employee Profile  (General View): Provides an overview of an employee's personal, pay, and employment information, encompassing their position history, work experience, education, training, grade history, appraisals, disciplinary records, memos, incidents, and skills. It also includes an "Additional Fields" tab for custom, user-defined information with configurable text length and access controls.
  3. Employee Pay Setup : Manages an employee's financial details, comprising:
    1. Allowances: Configures recurring payments with controls for start and stop dates.
    2. Benefits: Sets up non-wage benefits.
    3. Deductions: Manages various deductions, including a "Reference" field for tracking.
    4. Direct Credit : Handles bank account details for salary payments, supporting multiple accounts and flagging duplicate entries.
    5. Employer Super Split : Details how employer superannuation contributions are distributed
    6. Standard Pay Entries : Reflects an employee's regular pay components, with options for manual quantity overrides via import templates.
  4. Achievements: Records an employee's notable accomplishments, with configurable email alerts for new entries.
  5. Career Preference : Documents an employee's career goals and aspirations, including desired job descriptions and notes.
  6. Curricular Activities : Captures participation in extracurricular or competency-building activities (e.g., Toastmasters).
  7. Dependants: Stores information about an employee's family members who are dependents.
  8. Discipline: Maintains records of disciplinary actions, with configurable email alerts.
  9. Exit Maintenance : Manages details related to an employee's departure, including exit reasons and responses.
  10. Experience: Logs an employee's work history, detailing previous employers, positions held, start/end dates, and exit reasons.
  11. Issuable Items : Tracks company assets or items issued to an employee, with reports showing both issued and returned items.
  12. License: Records employee licenses and certifications, supporting alerts for expiry dates.
  13. Meeting Calendar : Provides a visual schedule of an employee's meetings.
  14. Meetings: Manages meeting specifics, attendees, and associated tasks, with configurable email alerts for new meetings or assigned tasks.
  15. Membership: Documents an employee's professional memberships.
  16. Memo: Stores internal memos or communications pertaining to an employee, with configurable email alerts.
  17. Pay Slip : Allows employees to view their payslips, which can include start date and employment status.
  18. Qualification: Records an employee's academic and professional qualifications, including institutions, majors, grades, and completion years.
  19. Skill: Details an employee's specific skills and capabilities, along with their proficiency levels.
  20. Training Feedback : Captures feedback provided by employees regarding training sessions.
  21. Training History : Maintains a historical record of all training courses completed by an employee.
  22. Training Schedule : Manages planned training sessions, supporting email alerts for new schedules.

All these sections include audit trails with timestamps for creation and modification, and many support filtering, multiple deletions, and "Show Inactive" options for comprehensive data management. The system also allows for the transfer of employee profiles between companies within a multi-company environment.